Help · Property
Landlords' money in SwiftlyBooks
The rent you hold in trust for landlords, what each is owed, and the month's payouts to approve.
Approve the payouts
- Check the month's payouts, drafted on the landlords' statement day, from what was Collected to what is left To pay.
- If rent has come in since, press Draft again.
- Press Approve payouts. Each commission invoice is approved, each landlord is paid from trust, and their statement goes by email.
Pay a bill from their money
- Press Pay from trust.
- Tick the bills, and pay them. Each comes out of its landlord's money, only up to what is held for them.
Sign the month off
- Reconcile the trust account in Banking, to the month's last day.
- When the bank statement, the trust cash book and the ledgers show All three agree, press Sign off for the month.
Good to know
- Hard stops: no landlord below nothing, no deposit paid to a landlord, and the trust account always holding what it owes. A stop refuses every payout and says why: nothing is paid.
- A landlord's rent goes only into the trust account chosen in Settings → Property management.
- In Zimbabwe:Presumptive rental income tax is kept back from a payout as it is approved, where the landlord's terms say so.
Related
The same help is in the app: press the ? at the top of any page.