Moving in

Move from QuickBooks Desktop to SwiftlyBooks

SwiftlyBooks reads QuickBooks Desktop's own export files, step by step, and checks the figures against your old trial balance before anything posts. Each step below says where QuickBooks Desktop keeps the file it reads.

1. 1

   Chart of accounts

   In QuickBooks Desktop: Reports → List → Account Listing → Excel → Create New Worksheet.

2. 2

   Customers and suppliers

   Customers: In QuickBooks Desktop: Customer Center → Excel → Export Customer List.

   Suppliers: In QuickBooks Desktop: Vendor Center → Excel → Export Vendor List.

3. 3

   Items

   In QuickBooks Desktop: Lists → Item List → Excel → Export all Items.

4. 4

   Balances

   In QuickBooks Desktop: Reports → Accountant & Taxes → Trial Balance, dated the last day → Excel → Create New Worksheet.

5. 5

   Unpaid invoices and bills

   Unpaid invoices: In QuickBooks Desktop: Reports → Customers & Receivables → A/R Aging Detail, dated the last day → Excel → Create New Worksheet.

   Unpaid bills: In QuickBooks Desktop: Reports → Vendors & Payables → A/P Aging Detail, dated the last day → Excel → Create New Worksheet.

6. 6

   Not cleared at the bank

   Typed in on each wallet on Opening balances, from your last bank reconciliation.

7. 7

   Check, then post

   Checked against your old trial balance, then posted on Opening balances.

How SwiftlyBooks reads QuickBooks Desktop's files

• An account number written before its name with a dot, such as "1110 · Bank", is read as both.
• Subtotal, group, discount and payment items are not taken for items to sell.
• Payment terms such as "Net 30" and "1% 10 Net 30" are read as days.